Policies, Forms, & Camp Handbook
Policies & Forms:
Below, you'll find our policies and procedures for our Vacation Arts Camp programs. Please read on for our full digital & interactive 2025 Camp Parent & Guardian Handbook (also available here).
Camp Forms/Emergency & Medical Info:
Enrollees must complete and return their ACA Camp Form (which contains emergency contact and medical information), as well as a copy of the child’s latest immunization record, before any child may attend our camp programs.
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Important Note: All required paperwork (as mandated by ACA's camp license) must be submitted 2 weeks or more before the start of the program for which your camper is enrolled. Failure to submit the required camp paperwork before the 2-week deadline will automatically trigger the cancellation of your registration and forfeit of tuition paid as outlined in our standard camp cancellation policy (found below). No refunds or credits will be given in these circumstances.
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Refund Policy:
Updated for the 2025 camp season
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A $50 fee per session applies to all cancellations
• Four weeks or more before camp week begins: full refund less cancellation fee.
• Less than four weeks before camp begins: no refund.
ACA reserves the right to cancel programs, change times or locations, and substitute instructors. If a program is cancelled due to low enrollment, you will be notified by email and will receive a full refund.
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Please note: ACA will offer a program transfer (as availability allows) or a prorated credit for the amount of missed camp programming for any child who has tested positive for COVID-19 (note: the positive test must have been taken within 5 days of the start of the camp program). Please contact us at info@acarts.org if this is the case so that our staff can assist you.
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COVID-19 Policies:
ACA's COVID-19 policies can be found on our COVID-19 Updates Page.
Scholarship Assistance:
Limited Scholarships are available based on financial need through our Shaira Ali Scholarship Fund. More information is available on our Scholarships Page.
Text Notification Service:
To receive important text updates about your enrollment, including class reminders, weather cancellations, and more, please consider enrolling in our SMS/Text Notification Service. Please note that this service is only intended to provide important program reminders & updates for participants and will not be used for promotional purposes.
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Upon registering, you will receive an automatic confirmation of your subscription from the number (781) 429-0398. Please save this number as “ACA” or “Arlington Center for the Arts” for future reference. Please note that this is a non-responsive line. To receive live assistance from an ACA staff member, please contact info@acarts.org or (781) 648-6220.
Sold Out or Under-enrolled Camps:
If a camp is full at the time of your registration, you will be notified and placed on a waiting list. ACA reserves the right to cancel classes, change times or locations, and substitute instructors. If a camp is cancelled due to low enrollment, you will be notified by telephone and will receive a full refund. Please Note: We do not pro-rate for late signups. We do not offer sibling discounts.
Parent/Guardian Handbook
Learn more about ACA's camp programs in our digital, interactive Camp Parent/Guardian Handbook. From camp policies and procedures, to sample daily schedules and more, this handbook helps to answer all of your camp-related questions!
View Our Interactive
Camp Parent/Guardian Handbook Here
Use the arrows to flip through the pages and be sure to hover your cursor over the Table of Contents to jump through the catalog. You can also hover your cursor over each class title to register!