Camp Policies, Forms & FAQs
COVID Vaccination Policy:
ACA requires proof of full COVID-19 vaccination by all individuals who are eligible to receive the vaccine (ages 5+), to participate in all its indoor, in-person programs, events, and activities. Full details of this policy can be found on our COVID-19 Updates Page.
Please note: Per CDC/ACA guidelines, a staff member or camper can attend camp on day 6 after testing positive (day of positive test is considered Day 0) provided that they have been fever free for 24 hours without medication, are completely asymptomatic, and will be wearing a mask while attending camp. We will not require a negative rapid test.
Required Camper Forms:
After registering for camp, please submit the following required forms for your child:
COVID Vaccination Record
Up-to-date immunization record (Required camp immunizations)
We ask that forms be sent in 2 weeks prior to the start of the camp week for which the child is enrolled. For returning campers, we require a new set of forms each calendar year. Please note that campers will not be permitted to join our camps without these required forms on file.
You must complete this form for any prescription medication to be administered to your child at camp, including inhalers and epi-pens (even if self-administered)!Depending on the medication, it may require approval from our Health Care Consultant. Please return this form as soon as possible!
Have a question about ACA's Art Camps? Please Consult our Art Camp FAQs, with information about friend requests, what to bring to camp, and much more.
A $50 fee per session applies to all cancellations
• Four weeks or more before camp week begins: full refund less cancellation fee.
• Two weeks or more before camp week begins: 50% refund less cancellation fee.
• Less than two weeks before camp begins: no refund.
ACA reserves the right to cancel programs, change times or locations, and substitute instructors. If a program is cancelled due to low enrollment, you will be notified by email and will receive a full refund.
Please note: ACA will offer a program transfer (as availability allows) or a prorated credit for the amount of missed camp programming for any child who has tested positive for COVID-19 (note: the positive test must have been taken within 5 days of the start of the camp program). Please contact us at email@example.com if this is the case so that our staff can assist you.
Extended Day Policy:
Please note: Parents/guardians will be charged an additional $20 for every 10 minutes they are late to pick up their camper from extended day. This will be to compensate the wages of our employees covering that time for your camper. If this occurs, ACA will submit an invoice to that camper's family at the end of the week
Email Communication Policy:
Please note that ACA will use the email address, which you provided at registration, as our primary means of communicating with you. In registering for an ACA program, you acknowledge that ACA has permission to email you with important updates, as well as information about upcoming events, programs and exhibition opportunities.
Requests to be removed from our email mailing list must be sent to firstname.lastname@example.org -- in your email, we ask that you also include an alternate form of contact (i.e. phone number) where an ACA staff member can reach you with any necessary updates regarding your registration.
Occasionally, ACA takes photographs for use in our catalogs and promotional materials. If you do not wish to have photographs of your children used by ACA, please notify the office before the start of the session.
Sold Out or Under-enrolled Camps:
If a camp is full at the time of your registration, you will be notified and placed on a waiting list. ACA reserves the right to cancel classes, change times or locations, and substitute instructors. If a camp is cancelled due to low enrollment, you will be notified by telephone and will receive a full refund. Please Note: We do not pro-rate for late signups. We do not offer sibling discounts.
Inclement Weather Policy:
Please note: ACA will cancel camp if the town of Arlington has declared a snow/weather emergency and/or town-wide parking ban. Students will be notified of cancellations via email. You can also check the ACA website.